Media Center Policies

I. Mission/Philosophy and Objectives

A. Mission/Philosophy
School library media centers function as a basic requirement for quality education through provision of materials and services to implement all parts of the teaching and learning process. The media center reflects the philosophy of the school and shares its aims and objectives. It also has as its goal helping teachers and students become effective users of ideas and information.
    B. Objectives
1. To work with administrators, teachers, and other instructional personnel in the selection of materials geared toward curriculum needs and student abilities, interests, and learning styles.
2. To plan cooperatively with the teaching staff in the development of media services appropriate to the instructional program needs.
3. To expose students to a variety of literature and technology and to develop lifelong learning, researching, and reading habits.
4. To teach students to use a variety of media and equipment independently and to develop discrimination in the selection of information.
5. To develop an overall program of media services that will become a part of the instructional program.
Adopted by the Southside School Board
October 10, 2011
II. Selection Policy
This policy’s purpose is to establish guidelines for the selection, retention, or removal of library media center materials and equipment, to achieve appropriate assignment of selection responsibility and quality selection.
Responsibility for Selection
A. Recommendations for selection will be accepted from the faculty and the student body.   An advisory committee composed of the all district library media specialists will assist the individual library media specialist in the selection process.
While selection may involve many persons, the responsibility for the coordination of selection and making the recommendation for purchase rests with the certified media personnel in each individual center.
B. Selection Criteria
The selection of materials shall use the following criteria as a guide:
    1. Educational significance
    2. Contribution the subject matter makes to the curriculum and the interests of the students
    3. Favorable reviews found in standard selection sources
    4. Favorable recommendations based on preview and examination of materials
    5. Reputation and significance of the author, producer, or publisher
    6. Validity, currency, and appropriateness of material
    7. Contribution the material makes to various viewpoints
    8. High degree quality of potential user appeal
    9. High degree of literary value and artistic quality
   10. Quality and variety of format
   11. Support of Curriculum
C. Removal/replacement Criteria
1. Materials that are deemed no longer appropriate (i.e. out of date, not meeting the needs of the curriculum, not being used by the faculty, staff, and/or students), or which are worn will be removed from the collection.
2. Those materials that have been lost and/or worn, but continue to have value to the collection, will be replaced.
D. Gifts Criteria
Gifts of books, media material, equipment, or technology, which meet the same criteria as purchased materials, will be welcomed with the understanding that the library media center specialist has the right to dispose of unsuitable materials.
III. Challenged Materials
A. Any parent/guardian, community member, patron, or employee of the school district may raise objection to materials found in the media center.
    B. The following procedure shall be followed in the event material is challenged:
 1. The selection policy shall be provided and explained to the complainant by the LMS     (Library Media Specialist).
2. The complainant shall be asked to make a written request on a pre-designed form (Appendix A) to be provided by the LMS.
            3. The challenge will be reported to the building principal by the LMS.
 4. Following the receipt of the written complaint, the principal will appoint a committee (composed of the following) to read and review all materials that are challenged.
                    a. Building level administrator
                    b. Teacher from the subject area or grade level
                    c. Library media specialist
                    d. Two parents with a child enrolled in the district
            5. Within one month from the date of the written complaint, the committee will
                     a. Read and examine the material
                      b. Read published reviews (provided by the LMS, if necessary)
 c. Weigh values and faults and form opinions based on the material as a whole and                           not just on passages taken out of context
d. Discuss the material and prepare a report that shall be sent to the complainant, the administrative office, the building principal, and the media specialist
            6. The decision of the committee shall stand, unless there is a written appeal.
7. In the event of a written appeal to the committee decision, the complaint will be forwarded to the Southside School Board of Directors.
IV. Operation Policy
Computer use will fall under the district’s technology policy.
A. Elementary School Circulation Policy
1. All materials must be checked out at the circulation desk prior to being taken out of the library media center.
2. Kindergarten students may check out 1(one) books. First grade may check out a maximum of 2 (two) books. Students in grades 2 through 4 may check out a maximum of 3 (three) books.
3. Books may be checked out for a two-week period. All materials must be returned at the end             of each semester or at the request of the LMS.
4. A student must reimburse the school for lost and/or damaged materials at replacement cost. Additional materials may not be checked out until the matter is resolved.
B. Middle School Circulation Policy
1. Students may check out two books. However, special situations may be considered.
2. Books may be checked out for two weeks.
3. All materials will be returned at the end of each semester.
4. A student must reimburse the school for lost/damaged materials at replacement cost. Additional materials may not be checked out until the matter is resolved.
 C. High School
    1. Media Center Usage Rules
        a. Library
*Students are allowed to visit the library during all open periods for the purpose of research and checking books in or out.
*Students entering the media center during class time must have an official library pass unless they are accompanied by their classroom teacher.
            *Students must sign in at the desk upon arrival.
            *Students must sign out at the desk upon leaving and the LMS will sign their pass.
            *Students are expected to work quietly.
            *Students are not allowed to have food or drinks in the media center (library or lab).
*Students are to straighten up the area where they are working prior to leaving the library.
        b. Lab
        The same rules apply to the lab as to the library along with the following:
*Students are allowed to use the computer lab only when accompanied by a certified, contracted teacher.
2. Circulation Rules
        *Students may check out up to 3 items.
       *All materials are due at the end of each nine weeks.
        *The fine for overdue materials is 25 per piece per day.
        *Lost and/or damaged books/material must be paid for by the student at replacement costs.
*Students who owe for lost/damaged books or overdue fines may experience delays in issuance of grade reports until such problems are resolved.
*Students will not be allowed to check out more materials when they have overdue/lost materials or owe fines. Students will be allowed to use needed materials in the library so as not to be denied access to educational materials.
*Reference materials/magazines may be checked out overnight with the permission of the LMS.
V. Copyright Policy
  Southside School Media Centers will adhere to the provisions of current copyright laws of the United States and related laws contained in Title 17 of the United States Code in relation to the duplication, retention, and use of copyrighted materials. (
VI. Policy Review Procedures
    Media Specialists will keep records regarding any problems or concerns that are created by the above stated policy. The policy shall be reviewed in its entirety every three years and updated as needed. Revisions will be presented for approval through appropriate channels.
**Approved by Southside Board of Directors – October 10, 2011
Date:                                                                                                      Name:                                                                                   
Address:                                                                                                                City:                                                                                      
State:                                                     Zip:                                                         Phone:                                                                  
Do you represent self:                                                         Organization:                                                                                      
Title of Material:                                                                                                                                                                                
1.                   Resource on which you are commenting:
Book:                                                     Textbook:                                             Library Program:                                
Display:                                                 Magazine:                                             Audio Recording:                                               
Newspaper:                                           Video:                                                   
                Electronic information/network (please specify):                                                                                                        
2.                   What brought this resource to your attention?                                                                                                             
3.                   Have you examined the entire resource?                                                                                                                      
4.                   What concerns you about the resource? (use other side or additional pages if necessary)  
5.                   Are there resource(s) you suggest to provide additional information and/or other viewpoints on this topic?                                                                                                                                                                                                  
6.                   What would you like the media center to do about this material?
                                Do not lend it to my child                 
                                Withdraw it from the media center
                                Reevaluate its usefulness to the media center
7.                   What material would you recommend to replace the current objected material?                                                
Patron’s Signature                                                                                                    Date